Jeeves ERP v5 is translated into 9 languages (English, German, French, Danish, Dutch, Chinese, Finnish, Polish and Norwegian)—and another 5 languages for older versions. The translations include translation of program names, messages, menus, roles and field names. Online documentation is available in English and Swedish.
Local functionality meets both the legal and local requirements of a specific country. A legal requirement must be specified by the government or an accounting firm. A local requirement supports well-established practices of a country, market or branch.
Our localization solutions are typically augmented by rollout services. The functionality and translations available in the system provide a common model, or framework, for the new geography. In other words, the solution is independent of the your basic data set, such as tax codes, account tables, products, and accounts. Rollout services often refine the local functionality even further in order to comply with business processes that are unique to the company or location. For smaller companies, rollout services also can provide a more templated approach to a new company setup.
FEATURES: EUROPEAN UNION
PROFIT AND LOSS, BALANCE SHEET, AND TRIAL BALANCE
There are several ways to produce fiscal reports. In our own report generator, there are pre-built reports. In Version 5 and beyond, we have leveraged Microsoft SQL Server Reporting Services to build a profit and loss statement, a balance sheet, and a trial balance report. The reporting services template can be easily modified to fit the different fiscal demands for different countries.
The VAT reporting program collects VAT information in VAT boxes and allows for printed reports. Using the general ledger, your financial team can define the data, including VAT codes and types, that will be collected.
The VAT matrix tool helps you decide what VAT code to set on the order row, where the goods are being shipped to and from.
If a customer within the EU is missing a VAT number, a warning message can be displayed stating that the order is free of VAT. You may also stop the delivery of the order unless a valid EU VAT number or amount is added to the order.
If goods or services are sold exempt of VAT, the VAT texts program requires a legal reference on the invoice.
THIRD PARTY TRADE
Jeeves ERP tracks third party trade shipments so that they can be shown on both VAT reports and EC sales lists.
The intrastat is a report showing all shipments (once the order has been invoiced) within the European Union.
EC SALES LIST
The EC sales list is a report showing all invoices exempt of VAT to other member states, divided into goods, services and third party trades.
It is increasingly common for companies to register for VAT in other member states. This is possible with the Jeeves model for tax reporting units, where each unit will create a tax report, Intrastat and EC sales list.
STANDARD AUDIT FILES
Standard audit files can be created for France (FEC), Germany (Gdpdu), and Poland (JPK). Audit files for Norway will be available in January 2017.
SINGLE EURO PAYMENTS AREA (SEPA)
The Jeeves localization solution supports SEPA payments in XML format according to the ISO20022 standard (Credit transfer pain001). SEPA Direct Debit is also supported.
OTHER PAYMENT STANDARDS
The Jeeves localization solution can report completed customer and supplier payments according camt054 and bank statements camt053. Other formats include BAC’s for the UK and bank statements according to MT940. For other formats, the Jeeves services team is available to assist.
COUNTRY-SPECIFIC FEATURES (WITHIN THE EU)
- Business assessment (BWA) (Jeeves matrix report generator)
- Advance turnover tax return (Jeeves matrix report generator
- Gdpdu for tax audits
- Creation of FIK numbers for customer invoices using Modul 10
- Validation of FIK numbers for supplier invoices using Modul 10
- Special VAT functionality for tax date and separate tax register
- JPK for audit files
- Separate voucher number series for all vouchers
- Certain routines for fixed assets
- Cash book
- Internal VAT invoice, EU Import
- Amendment invocing
- Credit Memo
- FEC for audit files
- French legal reports in Crystal reports
-Ageing payables - Balance âgée fournisseurs
-Accounts payable ledger - Grand livre fournisseurs
-Supplier balance - Balance fournisseurs
-Ageing receivables - Balance âgée clients
-Customer balance – Balance clients
-Accounts receivable ledger – Grand livre clients
- Support for payment terms “45 days end of month”
- VAT posting at payments
- Fixed asset routine for French depreciations
- Balance âgée clients
- Balance clients
- Grand livre clients
- Bill of exchenge BOE
- Special VAT handling for the Czech Republic with special tax date
- Cash book
- Standard audit files (January 2017)
- Special handling for incoming VAT at final posting of supplier invoice
- Integration with AlltIn for VAT reporting
- Generation of KID reference for outgoing invoices
- Validation of KID reference on incoming invoices
- Handling of hidden discounts on incoming payments
- Validation of bank account numbers according to Module 11
- Invoice payment via Telepay2
FEATURES: NORTH AMERICA
SALES TAX HANDLING
Jeeves is compatible with the sales tax handling both in the United States and Canada. The system is integrated with the Avatax app to retrieve the correct sales tax rate.
The Jeeves localization solution allows users to print out checks for supplier payments, as well as keep track of customer payments until a check is cleared by the bank. All checks can be viewed in the check ledger program, where you can view information about checks (such as status or connected invoices and postings), or even cancel checks and reverse all the associated transactions. Users can decide if they want to book uncollected checks on an interim account, or wait until it is cleared before booking it to the check account.
Users can print checks for miscellaneous payments and post them to the general ledger. All outgoing payments by check are handled in accounts payable (or, for payments of credit notes, accounts receivable).
You can reprint (print copy) of checks with same check number. This functionality can be used in case of a printer failure or if the check paper is destroyed.
Companies working with subcontractors or external consultants are required to send in the 1099-MISC form if they are paid more than the threshold amount. A report may be printed from the supplier program, showing the paid amount for all suppliers that has exceeded the threshold amount.
TIME ZONE MANAGEMENT
The Jeeves localization solution includes extended functionality for time zone management. You can set up time zones for companies in the database, as well as for users, in a different time zone from the database server. As a result, you can view the local date, time, and location for each transaction, as opposed to the database server's clock.
Postal address formats differ from country to country. The Jeeves localization solution allows you to define the postal address format for each country. All printed documents will format the address accordingly.
DATE / TIME / MONEY FORMATS
You can set the default language in the client for specific users and groups.
The default decimal separator in the client can be set for a signature or user group. The separator can be set to (,) which is default for North America.
The default time format in the client, for all terms of the Time datatype, can be set for a signature or user group. This is stored as a single setting of the type Zstimeformat.
The default date format in the client, for all terms of the Date datatype, can be set for a signature or user group. This is stored as a single setting of the type Zsdateformat. The default for North America is (MM/DD/YYYY).
You can add "tt" to time formats, for example hh:mm tt to display AM/PM in time fields.
You can use dash (-), slash (/) or dot (.) as delimeters in week formats.
The default datetime format in the client, for all terms of the Date and time datatype, can be set for a signature or user group. This is stored as a single setting of the type Zsdatetimeformat.
The default format in the client for all numeric terms can be set for a signature or user group. This is stored as a single setting of the type Zsnumericformat.
The default currency format in the client, for all terms of the Money data type, can be set for a signature or user group. This is stored as a single setting of the type Zsmoneyformat.
The following setting priority applies in forms and lists:
1) Currency format setting: only on fields of the datatype base currency amount
2) Format setting on the term
3) Format setting in the site repository according to the priority in the site repository
AUTOMATIC CLEARING HOUSE (ACH)
ACH is an electronic network for financial transactions in the United States. ACH processes large volumes of credit and debit transactions in batches. ACH credit transfers include direct deposit payroll and vendor payments. Using the supplier payment program in Jeeves, an ACH file can be created.
MEDICAL DEVICE EXCISE TAX
Functionality has been introduced in order to handle excise tax where applicable, such as on the sale of certain medical devices.
HALF YEAR, STRAIGHT LINE DEPRECIATIONS
The Jeeves localization solution supports the half year, straight line depreciation method. This approach requires that, regardless of which month of the year you begin using the property, you must treat it as if you began using it in the middle of the year. Only half of the full-year depreciation is allowed in the first year, with the remaining balance being deducted in the final year of the depreciation schedule, or the year that the property is sold.